ECE Department OSD Checklist
STEP 1: Obtain AFA Letter
- Obtain an Authorization For Accommodation (AFA) letter from the OSD Office
Students must contact the instructor and TA's at least 120 university business hours (or 5 business days), excluding holidays and weekends, in advance to SET UP accommodation arrangements
STEP 2: Exam Scheduling
Send an exam scheduling request email to the OSD Liaison at least 5 business days before the regularly scheduled exam. Send the request email to Jade Moneda (firstname.lastname@example.org) with the following:
Copy (CC): Instructor and TA(s) for the course
Subject: Term - Class Number - Accommodation Exam # (Your Last Name)
- Example: WI16 - ECE 25 - Accommodation Exam #1 (Prado)
STEP 3: Inform the Instructor
- After scheduling your exam, inform your instructors of exam arrangements that have been made with the Department Liaison
STEP 4: Exam Day
- On the day of the exam, you must arrive 10 minutes prior to the start time
IMPORTANT: For your exam to be scheduled, please make sure you follow all instructions listed above.
- 8 am – 4:30 pm, Monday – Friday.
Questions or Concerns? Please contact us through vac.ucsd.edu
SCHEDULE AN APPOINTMENT WITH OSD
The Office for Students with Disabilities is operating remotely during regularly scheduled university business hours.
If you would like to schedule an appointment, please leave a message at (858) 534-4382 or email us at email@example.com and provide us with the following information.
If you are emailing, we suggest you copy and paste items #1 - #7 into the body of your email and then provide us with the information. This will expedite your request.
- Your first and last name
- Your PID if you have one
- Your telephone number
- Your UCSD email address
- The reason you are requesting an appointment
- At least 3 days/times you are available between 8 a.m. – 4 p.m. Monday – Friday for an appointment
- Whether you prefer a Zoom or phone appointment, or first available
We will respond to you within 24 university business hours at either your UCSD email address or from a blocked phone number, so please pick up the call. The more information you can provide us initially, the faster we will be able to schedule your appointment.
REGISTERING WITH THE OSD
OSD works with students with documented disabilities to review documentation and determine reasonable accommodations. Disabilities can occur in these areas: psychological, psychiatric, learning, attention, chronic health, physical, vision, hearing, and acquired brain injuries, and may occur at any time during a student’s college career. We encourage you to contact the OSD as soon as you become aware of a condition that is disabling so that we can work with you.
OSD STUDENT PORTAL
Instructors will receive Authorization for Accommodation (AFA) letters electronically on or after the first day of instruction. AFA letters should be considered valid only if they are generated from the following address: firstname.lastname@example.org. Questions should be directed to the academic department liaison or email@example.com. Students are responsible for discussing specific accommodation arrangements with instructors and liaisons.