OSD Accommodations

ECE Department OSD Checklist

    STEP 1: Obtain AFA Letter

    • Obtain an Authorization For Accommodation (AFA) letter from the OSD Office
    • Students must contact the instructor and TA's at least 120 university business hours (or 5 business days), excluding holidays and weekends, in advance to SET UP accommodation arrangements

    STEP 2: Exam Scheduling

    Send an exam scheduling request email to the OSD Liaison at least 5 business days before the regularly scheduled exam. Send the request email to Jade Moneda (jamoneda@eng.ucsd.edu) with the following:

    Copy (CC): Instructor and TA(s) for the course

    Subject: Term - Class Number - Accommodation Exam # (Your Last Name)

    • Example: WI16 - ECE 25 - Accommodation Exam #1 (Prado)
    Body of Email: Include your name, ECE course number, section number (ie., A00 or B00), name of the instructor, day and time of the regularly scheduled exam. Additionally, please include if the exam is going to be online or in-person.

    STEP 3: Inform the Instructor

    • After scheduling your exam, inform your instructors of exam arrangements that have been made with the Department Liaison

    STEP 4: Exam Day

    • On the day of the exam, you must arrive 10 minutes prior to the start time

    IMPORTANT: For your exam to be scheduled, please make sure you follow all instructions listed above.


    1. Email requests at least 5 business days in advance.
    2. Exams administered by the Department Liaison must be between 8 am – 4:30 pm, Monday – Friday.
    3. Students will not get extra time on their exams if they are late. The exam time begins at the scheduled start time. There are no exceptions.
    4. Please come to the exam 10 minutes prior. Students are responsible for bringing all the items they need for the exam.
    5. The ECE Department will be strictly adhering to all procedures and regulations put forth by OSD.
    6. The integrity of scholarship is strictly enforced. Anyone in violation of academic integrity standards will be subject to all the provisions outlined in the Student Conduct Code.

    Questions or Concerns? Please contact us through vac.ucsd.edu

    Office for Students with Disabilities Website


    The Office for Students with Disabilities is operating remotely during regularly scheduled university business hours.

    If you would like to schedule an appointment, please leave a message at (858) 534-4382 or email us at osd@ucsd.edu and provide us with the following information.

    If you are emailing, we suggest you copy and paste items #1 - #7 into the body of your email and then provide us with the information. This will expedite your request.

    1. Your first and last name
    2. Your PID if you have one
    3. Your telephone number
    4. Your UCSD email address
    5. The reason you are requesting an appointment
    6. At least 3 days/times you are available between 8 a.m. – 4 p.m. Monday – Friday for an appointment
    7. Whether you prefer a Zoom or phone appointment, or first available

    We will respond to you within 24 university business hours at either your UCSD email address or from a blocked phone number, so please pick up the call. The more information you can provide us initially, the faster we will be able to schedule your appointment.


    OSD works with students with documented disabilities to review documentation and determine reasonable accommodations. Disabilities can occur in these areas: psychological, psychiatric, learning, attention, chronic health, physical, vision, hearing, and acquired brain injuries, and may occur at any time during a student’s college career. We encourage you to contact the OSD as soon as you become aware of a condition that is disabling so that we can work with you.


    Instructors will receive Authorization for Accommodation (AFA) letters electronically on or after the first day of instruction. AFA letters should be considered valid only if they are generated from the following address: no-reply@osd.ucsd.edu. Questions should be directed to the academic department liaison or osdafa@ucsd.edu. Students are responsible for discussing specific accommodation arrangements with instructors and liaisons.